WE UNDERSTANDS THAT YOUR PRIVACY IS IMPORTANT TO YOU AND THAT YOU CARE ABOUT HOW YOUR PERSONAL DATA IS USED. WE RESPECT AND VALUE THE PRIVACY OF ALL OF OUR USERS AND WE WILL ONLY COLLECT AND USE PERSONAL DATA IN WAYS THAT ARE DESCRIBED HERE, AND IN A WAY THAT COMPLIENCE WITH THE LAW.


WHAT DOES THIS COVER?
• HOW WE USE YOUR PERSONAL DATA.
• HOW YOUR PERSONAL DATA IS COLLECTED.
• HOW YOUR PERSONAL DATA IS HELD.
• HOW YOUR PERSONAL DATA IS PROCESSED.
• YOUR RIGHTS UNDER THE LAW RELATING TO YOUR PERSONAL DATA.


WHAT IS PERSONAL DATA?
PERSONAL DATA IS DEFINED BY THE GENERAL DATA PROTECTION REGULATION (EU REGULATION 2016/679) (THE “GDPR”) AS ‘ANY INFORMATION RELATING TO AN IDENTIFIABLE PERSON WHO CAN BE DIRECTLY OR INDIRECTLY IDENTIFIED IN PARTICULAR BY REFERENCE TO AN IDENTIFIER’. PERSONAL DATA IS, IN SIMPLER TERMS, ANY INFORMATION ABOUT YOU THAT ENABLES YOU TO BE IDENTIFIED. PERSONAL DATA COVERS OBVIOUS INFORMATION SUCH AS YOUR NAME AND CONTACT DETAILS, BUT IT ALSO COVERS LESS OBVIOUS INFORMATION SUCH AS IDENTIFICATION NUMBERS, ELECTRONIC LOCATION DATA, AND OTHER ONLINE IDENTIFIERS.


WHAT ARE MY RIGHTS?
UNDER THE GDPR, YOU HAVE THE FOLLOWING RIGHTS, WHICH WE WILL ALWAYS WORK TO UPHOLD:
A). THE RIGHT TO BE INFORMED ABOUT OUR COLLECTION AND USE OF YOUR PERSONAL DATA. THIS PRIVACY NOTICE SHOULD TELL YOU EVERYTHING YOU NEED TO KNOW, BUT YOU CAN ALWAYS CONTACT US TO FIND OUT MORE OR TO ASK ANY QUESTIONS USING THE DETAILS IN "HOW DO I CONTACT YOU?".

B). THE RIGHT TO ACCESS THE PERSONAL DATA WE HOLD ABOUT YOU. "HOW CAN I ACCESS MY PERSONAL DATA?" WILL TELL YOU HOW TO DO THIS.

C). THE RIGHT TO HAVE YOUR PERSONAL DATA RECTIFIED IF ANY OF YOUR PERSONAL DATA HELD BY US IS INACCURATE OR INCOMPLETE. PLEASE CONTACT US USING THE DETAILS IN "HOW DO I CONTACT YOU?" TO FIND OUT MORE.

D). THE RIGHT TO BE FORGOTTEN, I.E. THE RIGHT TO ASK US TO DELETE OR OTHERWISE DISPOSE OF ANY OF YOUR PERSONAL DATA THAT WE HAVE. PLEASE CONTACT US USING THE DETAILS IN "HOW DO I CONTACT YOU?" TO FIND OUT MORE.

E). THE RIGHT TO RESTRICT (I.E. PREVENT) THE PROCESSING OF YOUR PERSONAL DATA.

F). THE RIGHT TO OBJECT TO US USING YOUR PERSONAL DATA FOR A PARTICULAR PURPOSE OR PURPOSES.

G). THE RIGHT TO DATA PORTABILITY. THIS MEANS THAT, IF YOU HAVE PROVIDED PERSONAL DATA TO US DIRECTLY, WE ARE USING IT WITH YOUR CONSENT OR FOR THE PERFORMANCE OF A CONTRACT, AND THAT DATA IS PROCESSED USING AUTOMATED MEANS, YOU CAN ASK US FOR A COPY OF THAT PERSONAL DATA TO RE-USE WITH ANOTHER SERVICE OR BUSINESS IN MANY CASES.

H). RIGHTS RELATING TO AUTOMATED DECISION-MAKING AND PROFILING. WE DO NOT USE YOUR PERSONAL DATA IN THIS WAY.


FOR MORE INFORMATION ABOUT OUR USE OF YOUR PERSONAL DATA OR EXERCISING YOUR RIGHTS AS OUTLINED ABOVE, PLEASE CONTACT US USING THE DETAILS PROVIDED IN "HOW DO I CONTACT YOU?".

FURTHER INFORMATION ABOUT YOUR RIGHTS CAN ALSO BE OBTAINED FROM THE INFORMATION COMMISSIONER’S OFFICE OR YOUR LOCAL CITIZENS ADVICE BUREAU.

IF YOU HAVE ANY CAUSE FOR COMPLAINT ABOUT OUR USE OF YOUR PERSONAL DATA, YOU HAVE THE RIGHT TO LODGE A COMPLAINT WITH THE INFORMATION COMMISSIONER’S OFFICE.


THE PERSONAL DATA THAT WE USE IS SET OUT IN PART 5, BELOW.

1). WHAT PERSONAL DATA DO YOU COLLECT?
WE MAY COLLECT SOME OR ALL OF THE FOLLOWING PERSONAL DATA:
• FULL NAME
• HOME ADDRESS
• EMAIL ADDRESS
• TELEPHONE NUMBER
• MOBILE NUMBER
• BUSINESS NAME
• BUSINESS ADDRESS
• ORDER INFORMATION
• PAYMENT INFORMATION


2). HOW DO YOU USE MY PERSONAL DATA?
UNDER THE GDPR, WE MUST ALWAYS HAVE A LAWFUL BASIS FOR USING PERSONAL DATA. THIS MAY BE BECAUSE THE DATA IS NECESSARY FOR OUR PERFORMANCE TO PROVIDE RELIABLE SERVICE TO YOU, BECAUSE YOU HAVE CONSENTED TO OUR USE OF YOUR PERSONAL DATA, OR BECAUSE IT IS IN OUR LEGITIMATE BUSINESS INTERESTS TO USE IT.

YOUR PERSONAL DATA MAY BE USED FOR ONE OF THE FOLLOWING PURPOSES:
• PROVIDING AND MANAGING YOUR ACCOUNT.
• PROCESSING PAYMENTS THROUGH A THIRD PARTY PAYMENT PROCESSING COMPANY USING THEIR API OR PAYMENT GATEWAY.
- WE DO NOT SAVE YOUR BANK DETAILS, YOUR PAYMENT DETAILS ARE USED TO PROCESS PAYMENTS THROUGH AN API OR PAYMENT GATEAWAY PROVIDED BY A PAYMENT PROCESSING COMPANY.
• SUPPLYING OUR SERVICES TO YOU.
• PERSONALISING AND TAILORING OUR SERVICES FOR YOU.
• COMMUNICATING WITH YOU. THIS MAY INCLUDE RESPONDING TO EMAILS, CALLS OR MESSAGES THROUGH MOBILE/TABLET APPLICATION FROM YOU .
• SUPPLYING YOU WITH INVOICES / INFORMATION BY POST, EMAIL OR THROUGH THE MOBILE/TABLET APPLICATION.


3). HOW LONG WILL YOU KEEP MY PERSONAL DATA?
WE WILL NOT KEEP YOUR PERSONAL DATA FOR ANY LONGER THAN IS NECESSARY IN LIGHT OF THE REASON(S) FOR WHICH IT WAS FIRST COLLECTED. YOUR PERSONAL DATA WILL THEREFORE BE KEPT FOR THE FOLLOWING PERIODS (OR, WHERE THERE IS NO FIXED PERIOD, THE FOLLOWING FACTORS WILL BE USED TO DETERMINE HOW LONG IT IS KEPT):
• PERSONAL DATA WILL BE DELETED WITH 24 MONTHS OF OUR CEASING TO PROVIDE SERVICES TO YOU WITH THE EXCEPTION OF ACCOUNTING DATA REQUIRED TO BE KEPT BY LAW FOR A PERIOD OF 6 YEARS


4). HOW AND WHERE DO YOU STORE OR TRANSFER MY PERSONAL DATA?
WE WILL ONLY STORE YOUR INFORMATION ON OUR SERVER. THIS MEANS THAT IT WILL BE FULLY PROTECTED UNDER THE GDPR.


5). DO YOU SHARE MY PERSONAL DATA?
WE WILL NOT SHARE ANY OF YOUR PERSONAL DATA WITH ANY THIRD PARTIES FOR ANY PURPOSES, SUBJECT TO ONE IMPORTANT EXCEPTION. IN SOME LIMITED CIRCUMSTANCES, WE MAY BE LEGALLY REQUIRED TO SHARE CERTAIN PERSONAL DATA, WHICH MIGHT INCLUDE YOURS, IF WE ARE INVOLVED IN LEGAL PROCEEDINGS OR COMPLYING WITH LEGAL OBLIGATIONS, A COURT ORDER, OR THE INSTRUCTIONS OF A GOVERNMENT AUTHORITY.


HOW CAN I ACCESS MY PERSONAL DATA?
IF YOU WANT TO KNOW WHAT PERSONAL DATA WE HAVE ABOUT YOU, YOU CAN ASK US FOR DETAILS OF THAT PERSONAL DATA AND FOR A COPY OF IT (WHERE ANY SUCH PERSONAL DATA IS HELD). THIS IS KNOWN AS A “SUBJECT ACCESS REQUEST”.

ALL SUBJECT ACCESS REQUESTS SHOULD BE MADE IN WRITING AND SENT TO THE EMAIL OR POSTAL ADDRESSES SHOWN IN "HOW DO I CONTACT YOU?". THERE IS NOT NORMALLY ANY CHARGE FOR A SUBJECT ACCESS REQUEST. IF YOUR REQUEST IS ‘MANIFESTLY UNFOUNDED OR EXCESSIVE’ (FOR EXAMPLE, IF YOU MAKE REPETITIVE REQUESTS) A FEE MAY BE CHARGED TO COVER OUR ADMINISTRATIVE COSTS IN RESPONDING.

WE WILL RESPOND TO YOUR SUBJECT ACCESS REQUEST WITHIN 21 DAYS AND, IN ANY CASE, NOT MORE THAN ONE MONTH OF RECEIVING IT. NORMALLY, WE AIM TO PROVIDE A COMPLETE RESPONSE, INCLUDING A COPY OF YOUR PERSONAL DATA WITHIN THAT TIME. IN SOME CASES, HOWEVER, PARTICULARLY IF YOUR REQUEST IS MORE COMPLEX, MORE TIME MAY BE REQUIRED UP TO A MAXIMUM OF THREE MONTHS FROM THE DATE WE RECEIVE YOUR REQUEST. YOU WILL BE KEPT FULLY INFORMED OF OUR PROGRESS.


HOW DO I CONTACT YOU?
TO CONTACT US ABOUT ANYTHING TO DO WITH YOUR PERSONAL DATA AND DATA PROTECTION, INCLUDING TO MAKE A SUBJECT ACCESS REQUEST, PLEASE USE THE FOLLOWING DETAILS:
- EMAIL ADDRESS: INFO@POS247.CO.UK


CHANGES TO THIS PRIVACY NOTICE
WE MAY CHANGE THIS PRIVACY NOTICE FROM TIME TO TIME. THIS MAY BE NECESSARY, FOR EXAMPLE, IF THE LAW CHANGES, OR IF WE CHANGE OUR BUSINESS IN A WAY THAT AFFECTS PERSONAL DATA PROTECTION. ANY CHANGES WILL BE MADE AVAILABLE ON OUR WEBSITE POS247.CO.UK, BY POST, BY EMAIL OR BY MOBILE AND TABLET WITHIN 30 DAYS OF THE CHANGE.